The Productivityist Podcast: Ideas And Tools For Personal Productivity | Time Management | Goals | Habits | Working Better

In this Flashback Friday episode, I revisit my conversation with Tiago Forte, the visionary behind the "Building a Second Brain" methodology. With his book making waves, and after having attended the Second Brain Summit, it felt like the perfect time to re-share this impactful episode. Tiago has not only been a force in the productivity space but has pioneered a transformative approach to personal knowledge management (PKM) that resonates deeply in our digital age.In our chat, we dive into how Tiago developed the concept of a "second brain"—a system designed to offload and organize our knowledge to enhance creativity, productivity, and clarity. This conversation explores how anyone can leverage this approach to foster a meaningful and organized way of capturing insights, ideas, and information.Key Discussion Points The origins of "Building a Second Brain" and Tiago’s inspiration for creating it The role of PKM in managing our information-rich lives and its evolution since the analog era Tiago’s "PARA" method

In this episode, I sit down with Jason Silver, author of Your Grass is Greener: Use What You Have. Get What You Want. At Work and In Life. Jason shares his insights on how to find more happiness in your work by using the skills you already have and how that enjoyment leads to greater productivity. We dive into the book’s structure, which is designed to help you work smarter, find enjoyment without changing jobs, and progress in your career. Jason also explains how reflection and personal experimentation can lead to better decision-making and greater fulfillment in life and work.Throughout the episode, Jason reveals practical techniques to help you get more out of your job without adding more work, offering advice that challenges conventional wisdom. We talk about tracking productivity, dealing with imposter syndrome, and how to make better decisions by embracing clarity and using emotion as part of the decision-making process.Key Discussion Points How enjoyment in your work leads to higher productivity Breaki

In this Flashback Friday episode, I reconnect with Chris Bailey, with a conversation centering on his book, Hyperfocus. We dive into the lessons he learned since the release of Hyperfocus and explore his approach to managing distractions and cultivating deep focus in a world full of noise. Chris also shares his thoughts on how meditation can enhance our ability to stay on track, drawing from his personal experiences and extensive research.This conversation provides a fresh take on productivity, where slowing down and focusing deliberately is more effective than working fast and frantically. Whether you’re struggling with distractions or just looking to improve your focus, this episode has actionable insights that can help you be more intentional with your time and energy.Key Discussion Points Chris’s journey since releasing Hyperfocus and his latest work on mindfulness and calm How to manage attentional space in a world full of distractions The benefits of meditation in increasing focus and mental clarity Pra

In this episode, I’m joined by Yemado, a foremost teacher of Boabom in North America. Boabom is a Tibetan system that combines relaxation, meditation, and self-defense, offering a unique way to balance body and mind. During our conversation, Yemado shares his insights into the practice and why it’s ideal for people looking for non-competitive physical activity that also provides mental clarity.We explore how Boabom’s progressive approach makes it accessible to anyone, regardless of their starting point, and how it fosters personal growth and resilience. Yemado also walks us through a simple breathing exercise that listeners can practice right away to experience the benefits of this ancient art.Key Discussion Points An introduction to Boabom: A blend of relaxation, meditation, and non-contact self-defense The role of progression in Boabom classes, enabling students to grow step by step How non-competition within Boabom promotes personal improvement and mental focus The impact of movement on stress management a

In this Flashback Friday episode, I reconnect with Paul Millerd to discuss his new book, Good Work: Reclaiming Your Inner Ambition. Paul reflects on life changes, including becoming a parent and launching this book. Our chat touches on how personal growth, creativity, and work-life integration evolved for him since our original conversation.Paul shares the challenges of writing and parenting simultaneously, detailing how he resisted conventional book launch strategies to focus on sustainable progress. His insights offer a refreshing take on doing meaningful work at your own pace—a theme I deeply connect with.Key Discussion Points Writing Good Work and navigating parenthood simultaneously Choosing long-term sustainable work over fast-paced launches The concept of non-competitive creativity and protecting time blocks How parenting reshaped Paul's connection to his work His shift toward fewer but meaningful three-hour writing blocks The impact of not following traditional publishing playbooks Finding fulfillment

In this episode of A Productive Conversation, I’m joined by Patrick McAndrew, founder and CEO of HARA, an exclusive membership community designed for entrepreneurs and leaders seeking to elevate their lives and align their personal and professional paths. Patrick has a unique blend of experience, from managing restaurants to advising corporate giants like Morgan Stanley, and he brings deep insight into how we can reclaim attention and cultivate intention in a tech-driven world.Throughout our conversation, Patrick shares his personal evolution from helping people "get more done" to teaching leaders how to engage more deeply with their values and inner state. We discuss what it really means to be productive, explore the balance between routine and practice, and challenge the notion that apps or frameworks are the answer to today’s challenges.Key Discussion Points Patrick’s journey from teaching speed reading and memory skills to founding HARA, a community focused on alignment and inner work The evolution of pro

In this episode of A Productive Conversation, I’m joined by Srini Rao, host of The Unmistakable Creative podcast. Srini has always been at the forefront of blending creativity with productivity, and our discussion today takes an even deeper dive into these themes. We reflect on how the creative process has evolved since we last spoke, touching on the integration of AI and the future of content creation.Srini’s exploration of creativity doesn’t just stop at human endeavors—it extends into how AI can serve as a creative collaborator. From his development of customized children’s books to building a tool that automates eBook creation, Srini shares how the intersection of human creativity and AI execution is reshaping the way we work. Join us as we revisit insights from our conversation in 2014 and reflect on the vast changes that have taken place over the past decade.Key Discussion Points How Srini built a YouTube channel focused on Mem tutorials and his deep dive into AI's role in creativity. The distinction be

In this latest episode of our monthly series, PM Talks, I sit down with my good friend Patrick Rhone to dive deep into the idea of finding the right pace in life and work. We explore how our relationship with time evolves as we age, and what it means to develop a sustainable cadence that suits our changing needs and values. Patrick and I discuss how wisdom often takes priority over productivity, and how embracing pacing can lead to a more fulfilling life.This conversation touched on a lot of important ideas, including how age impacts our pacing and how the societal pressure to constantly accelerate can affect our well-being. We even draw connections between personal reflections and practical applications for making better choices about how we spend our time.Key Discussion Points How turning 50 has influenced my perspective on pacing in life and work The role of age in shaping our relationship with time and productivity Why "moving slow to go fast" can be more effective in both work and life Embracing wisdo

In this special Flashback Friday episode, I reconnect with David Allen, the creator of the Getting Things Done (GTD) methodology, to discuss his latest book, Team: Getting Things Done with Others, co-authored with Ed Lamont. We also revisit a classic conversation where we discussed the evolution of GTD, reflecting on its past, present, and the future of productivity practices.David has been a regular guest on the show, and this time we dive into the complexities of translating GTD principles to a team setting, and how the GTD philosophy continues to evolve. We also touch on topics such as remote work, team dynamics, and the importance of clarity, trust, and adaptability in both individual and collective productivity.Key Discussion Points David's new book, Team: Getting Things Done with Others, and the challenges of applying GTD to teams The importance of standards and clarity in fostering trust within a team environment The evolution of productivity tools and the core principles of GTD that remain unchanged

In this episode, I sit down with Andrew J. Mason, a veteran podcast producer and the host of The Pro Guide. Andrew has over 18 years of experience in producing and hosting audio and visual content for shows like the Getting Things Done podcast for the David Allen Company and The Omni Show for the makers of OmniFocus. We dive deep into his journey in the world of podcasting, the productivity tools he uses, and his perspective on balancing creativity with efficiency.Throughout our conversation, Andrew shares valuable insights on how he approaches podcast production, how his productivity methods have evolved, and why certain routines like coffee brewing are more than just about efficiency—they’re about setting the tone for the day. We also touch on the challenges of being productive in a creative field, particularly when managing multiple projects at once.Key Discussion Points Andrew’s start in podcasting in 2009 and his growth into producing The Pro Guide and The Omni Show How productivity tools like OmniFocus

In this Flashback Friday episode, I'm excited to revisit my conversation with the insightful Gretchen Rubin, marking the 550th episode of A Productive Conversation! This conversation explores her book, The Four Tendencies. We dive into how these four personality types—Upholder, Questioner, Obliger, and Rebel—can influence our behavior, decision-making, and even how we interact with others.Having been involved in her Four Tendencies course, I’ve always been fascinated by the insights she offers on understanding ourselves better. Whether you’re new to this concept or revisiting it like me, this episode is packed with practical takeaways to help you better understand your own tendencies and those of the people around you.Key Discussion Points What led Gretchen to identify and define the Four Tendencies: Upholder, Questioner, Obliger, and Rebel. How the Four Tendencies can impact habit formation and how to leverage your tendency to make effective changes. Examples of how each tendency interacts with expectations,

In this episode of A Productive Conversation, I sit down with Tamsen Webster, renowned messaging strategist, keynote speaker, and author of the upcoming book, Say What They Can’t Unhear: The Nine Principles of Lasting Change. We dive deep into the principles behind lasting change, communication strategies, and how these concepts align with her broader body of work.Tamsen shares insights from her latest book, exploring what makes change stick and how messaging plays a crucial role in influencing others. We talk about her experiences crafting communication strategies, the challenges of writing a book, and how persuasion without manipulation is possible.Key Discussion Points Kurtis’ personal story of overcoming anxiety and discovering the power of breathwork. The concept of unconscious breath holding and how it signals the body’s stress response. A breakdown of different breathwork techniques for calming anxiety, boosting energy, and detoxifying the body. How breathwork helps release emotional and physical tensi

In this special Flashback Friday episode, I’m revisiting a conversation I had with my long-time friend and the founder of Zen Habits, Leo Babauta. This episode offers timeless insights into slowing down, living intentionally, and focusing on what truly matters. In 2024, Leo and I caught up to reflect on how much – or how little – has changed since our initial conversation. His wisdom and practices remain as relevant today as they were back then.If you're not familiar with Zen Habits, it's a blog that has stood the test of time. Over the years, Leo has shifted focus from pure productivity to a more holistic and sustainable approach to living. In this episode, we explore how those philosophies have evolved and deepened, and how they continue to serve us both personally and professionally.Key Discussion Points The importance of slowing down and focusing on what truly matters in life and work How Leo manages his time with a large family and multiple projects without burning out The power of consistency versus s

In this episode of A Productive Conversation, I sit down with Kurtis Lee Thomas, author of Breathwork Detox: How to Thrive in the Age of Anxiety. Kurtis shares his powerful story of overcoming crippling anxiety and how breathwork became a transformative tool for healing and thriving. His journey from stress and burnout to becoming a leading voice in breathwork is nothing short of inspiring.We delve into the practical aspects of breathwork, the science behind it, and how it can help alleviate anxiety, stress, and even physical ailments. Kurtis also breaks down the myths surrounding breathwork and shares simple exercises that anyone can incorporate into their daily routine to start feeling immediate benefits.Key Discussion Points Kurtis’ personal story of overcoming anxiety and discovering the power of breathwork. The concept of unconscious breath holding and how it signals the body’s stress response. A breakdown of different breathwork techniques for calming anxiety, boosting energy, and detoxifying the body.

In this Flashback Friday episode of A Productive Conversation, I revisit my insightful discussion with John Zeratsky, co-author of Make Time. This conversation dives into practical tips on optimizing focus, creating a conducive environment for productivity, and the fascinating concept of caffeine naps. John’s background in design and tech shines through as we explore strategies that help you make the most of your time and attention every day.John and I share our thoughts on everything from the evolution of productivity tools to the importance of designing your environment in a way that promotes focus. We also discuss how minor tweaks can help you take control of your day without relying solely on willpower. Whether you’re struggling with distractions or looking for new ways to optimize your energy, this episode offers actionable tips to boost your daily productivity.Key Discussion Points The concept of a caffeine nap and how it can boost your energy for focused work. The importance of designing your environme

In this latest episode of our monthly series, PM Talks, Patrick Rhone and I further explore the delicate balance between urgency and – more notably this time around – importance in our lives. We explore how navigating these two forces impacts everything from birthday parties to home renovations and even our evolving relationship with AI. The conversation is a continuation of themes we've discussed in previous episodes, with a focus on how urgency often overshadows importance—and what we can do about it.Patrick and I share real-life examples of how urgency and importance collide and how we can use experience and foresight to manage both effectively. Whether it's deciding on the timing of a milestone event or understanding when to address home issues, the key takeaway is learning to prioritize what truly matters.Key Discussion Points The distinction between urgency and importance, and how unchecked importance can turn into urgency. Why milestone events, like turning 50, often bring urgency and importance into f

In this Flashback Friday episode, I’m revisiting my conversation with the prolific and engaging Jon Acuff. When we originally spoke, Jon had just released his book All It Takes Is A Goal, which dives into the framework he uses to turn ideas into reality. This episode provides a timeless look at Jon’s insights on goal setting, mindset, and living up to your potential. His humor and practical advice make goal-setting feel attainable, even for those of us who might struggle with staying on track.Jon shares stories from his journey, discusses his process of turning desires into achievable goals, and explains how he taps into the potential we all have. Whether you’re familiar with Jon’s work or this is your first time hearing from him, this episode offers valuable takeaways for anyone looking to reach their goals without burning out.Key Discussion Points How Jon’s book All It Takes Is A Goal offers practical steps to achieve your potential The difference between easy, middle, and guaranteed goals and how to make p

In this episode of A Productive Conversation, I sit down with Pete Steinberg to explore a phenomenon affecting many leaders today—what Pete calls "leadership shock." Despite their best efforts, many leaders find themselves feeling confused, exhausted, and ineffective. Pete sheds light on this issue, which arises when leaders are not intentional in their leadership approach, leading to systematic problems within their organizations.Pete, who retired from coaching in 2017, has written a thought-provoking book on leadership shock. He shares his journey of creating a book that blends a fable with real-life case studies to democratize executive coaching and offer valuable insights to a wider audience. This conversation dives deep into the importance of self-reflection, metacognition, and understanding intangible leadership qualities.Key Discussion Points Leadership shock: What it is, its symptoms, and how it affects leaders despite their best efforts. Non-intentional leadership: How lack of explicit leadership i

In this episode, I'm thrilled to welcome Carl Pullein back to discuss various time management and prioritization strategies. We dive into the Ivy Lee method, GTD (Getting Things Done), and the 5 AM Club, focusing on how busy professionals can effectively manage their time and prioritize tasks. Carl and I emphasize the importance of balancing work, personal projects, and administrative tasks to achieve a sustainable and productive lifestyle.Throughout our conversation, we explore the habit of procrastination and offer practical strategies for reframing it as a valuable learning experience. Carl shares his unique "Two Plus Eight" task prioritization system and explains how he maintains an 80% success rate with his productivity system. We also discuss the significance of intentional time management and the importance of recognizing limits and prioritizing tasks strategically.Key Discussion Points Ivy Lee Method and Task Prioritization: Exploring the Ivy Lee method for prioritizing tasks and the importance of di

In this episode, I'm joined by Rebecca Zung, a negotiation expert specializing in dealing with high-conflict personalities, particularly narcissists. We explore strategies for handling legal disputes involving narcissistic personalities, focusing on understanding their psyche and using advanced negotiation skills to navigate these challenging situations. Rebecca shares insights on building leverage through documentation and setting boundaries while addressing vulnerabilities, all of which are crucial in achieving a successful outcome when dealing with narcissists.Throughout our conversation, Rebecca emphasizes the importance of understanding the narcissist's brain chemistry and how childhood trauma often leads to underdeveloped emotional centers in their brains. She introduces her "Slay Method" for dealing with difficult people, which focuses on creating a clear vision, holding leverage, and setting specific negotiation goals. This episode is packed with practical advice and strategies for anyone facing the d